Accounting Administrative Assistant Job Description, School Administrative Assistant Job Description, Provides input for the purchases of office supplies and furniture, office equipment, in accordance with company purchasing policies and budgetary restrictions, Direct the work of the administrative professional staff ensuring efficiency through effective utilization of assigned resources, Coordinate and oversee the day-to-day operations of the group, Obtain and provide information related to short and long range objectives, policies, procedures and practices, Ensure team provides outstanding service to their Executives, Improve the processes and policies in support of organizations mission, Manage and increase the effectiveness and efficiency of Support Services, Provide overall supervision for a team of five academic services assistants, and well as any seasonal, temporary staff, Administrative and clerical support of professional staff are managed through a shared services process, Supervise and manage staff of 35+ Administrative Assistants to include scheduling, payroll, employee relations, annual reviews, Nurse Practice Act, JCAHO, Labor Law, all related and affiliate contracts, Workmen's Comp, Kaiser policies and procedures, Medicare/Medicaid, Health Department, Employee Benefits, Human Resource policies and procedures, O.S.H.A., National Labor Relations Board, Standards of Practice of Professional Organizations, The incumbent will be required to communicate regularly via telephone, email, and possibly face to face with internal and external audiences and must be able to exchange accurate and timely information in these settings, Proficiency with Microsoft Office suite (Excel, Word, Outlook), Manage and increase the effectiveness and efficiency of Support Services (HR), through improvements coordination and communication between support and business functions Play a significant role in long-term planning, including an initiative geared toward operational excellence, To have supervisory responsibility for the Administrative Team, including allocation of work tasks, monitoring of holiday cover / working arrangements and staff development requirements, providing pastoral care, training and support where necessary, To establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University's Schools / Directorates and outside bodies as required, To have a clear understanding of the process for the allocation of University residences, a working knowledge of the computerised allocation system and assist in the allocation of residences as required, To be the first point of contact for complaints regarding the allocation of residences and wherever possible resolve these effectively and efficiently, in liaison with the Administration Manager, To organise and operate the Division's Temporary Hotel Service, To provide day to day support for the Administration Team and deputise for the Administration Manager, To organise University and Departmental Open Days, co-ordinating visits to halls of residence, giving presentations and attending session as required, To co-ordinate the Division's survey process for the year including survey meetings, producing a timetable, ensuring agreed timescales are met, To assist the Administration Manager in the production of relevant promotional materials and information documents, To oversee and assist with staff accommodation bookings, producing accurate documents and maintaining accurate records, To oversee and review the private sector accommodation listings and associated web pages, To identify personal training needs in conjunction with the Administration Manager, ensuring that learning is transferred to the workplace, Branch segmentation reporting on cancellation and additions, Branch lead management report to drive seller productivity, Sales manager support and general administration, Coordinate marketing activity and reporting on promotions, Support and assist special projects initiatives, Attrition reporting by suburb by termination, Encourage and foster associate development through daily interactions and feedback, Make daily rounds and communicates with the nurse in charge to assure that patient care needs are met, Identify opportunities for quality improvement and initiates appropriate referrals, Initiates requests for the maintenance and repairs of office equipment and facility maintenance and repairs, Liaison with 2FM Graphics for the ordering of departmental letterhead, business cards, Overseeing the operation and delivery of patient care in collaboration with department leaders and team members, monitoring and facilitating patient flow/ throughput, Completing special projects and performs other duties as assigned, Able to support the bedside clinician to meet the needs of the department as needed, The per diem nursing supervisor will be scheduled for one night shift per week with additional opportunity to work when coverage is needed, Ability to assess and prioritize tasks, plan and organize work assignments simultaneously, ACLS and telemetry certification is required, Represent Inflight by speaking during various events such as recurrent lunch, New Hire Base Orientation, company training sessions, and other employee events, 3 years of experience in professional administrative roles (office manager, program administrator, administrative Supervisor etc) or a related field is strongly preferred, Proficiency with Sharepoint strongly preferred, Manages the day-to-day administrative activities of the Senior Associate Dean for Libraries and Academic Innovation and LAI Senior Leadership, including direct support of the Associate Dean of Innovative Teaching and Learning, Assists in preparing and monitoring expense reports PCard activity, Assists with events in coordination with the Communications and Outreach team, Utilizes knowledge and understanding of GWs policies, procedures, and administrative systems to support the Universitys missions and to assist in planning, developing, and implementing projects and programs for GWLAI, Proactively composes memos, reports, presentations, and correspondence that reflect the Leaderships views and styles, Proactively identifies efficiencies that can be achieved in GWLAI with tasks appropriate for administrative support personnel and works with the staff to achieve these efficiencies, Act as a liaison between staff and management, Manage the front-line school staff (Department Administrators), ensuring they are upholding high standards and carrying out their duties, Receive, evaluate, and execute temporary and part-time hiring requests for the school, including student hires, temporary part-time hires, supplemental compensation requests, and any terminations or adjustments to these temporary and part-time employee records, Must be flexible to fly once a month as an extra FA and complete a layover once a quarter, Must be flexible to travel for offsite meetings or training which may include overnights, Be able to fly as a minimum crew member during irregular Op's/weather and/to include major Holidays required, Must be able to be onsite for handling of any Inflight critical events at LAX airport or co-terminals after hours 24/7, Ability to accept shift work, may include weekend work, after hours on-call required, Work with a multiple of data sources and data reports, Create custom informational and statistical reports to monitor adherence to contractual standards and performance measures, and to ensure compliance with applicable goals, Supervise and evaluate daily activities of assigned non-clinical Operations staff members, Monitor staffing needs and adjust as needed and develop staffing schedules to meet departmental needs, Identify training and growth needs for direct reports and facilitate as needed, Review and evaluate individual performance annually and on an on going basis and provide feedback related to performance, Interact with internal and external customers to evaluate and revise procedures and processes to facilitate and improve processes, Under the direction of the Patient Care Delivery Director/manager, the supervisor of Administrative Operations oversees the administrative functions of the designated departments within a site(s), Assumes direct line responsibility for patient care delivery, ancillary and support services, Specific responsibilities include supervising day-to-day operations, with an emphasis on patient care delivery, high quality customer service, staffing and efficient allocation and use of available capital and human resources, Professional, reliable, ability to work well under pressure, and maintain composure at all times, Enthusiastic, team spirited, congenial, and personable, Ability to effectively collaborate at all levels of the organization is preferred, May be required to work additional hours outside of regular schedule when the need arises, 2x per week Replenish deposit logs, shift reports, Lead shift change reports, deposit logs, key inventory logs, Lost & Found logs. The Administrative Supervisor is primarily responsible for the accuracy of Energy Program financial data and system, including financial analysis, database management and reviewing Sub Contractor invoices and billings for accuracy. << You must be able to communicate with others using a variety of communication methods. endobj The Bureau of Labor Statistics projects that the field of administrative managers will see 10% growth from 2016 to 2026, which is faster than the average for all occupations. These skill sets are where the common ground ends though. Job Description. stream /S /Transparency Supervised and assisted Nursing staff with patient care, vitals, pharmacology, and infection control. 0 0 0 722 667 667 722 611 556 722 122 0 obj Administrative assistant skills are related to organizing and managing a workplace. Administrative supervisors typically need to have the following qualifications: Education: Most employers require administrative supervisors to have at least a high school diploma or equivalent. When needed, supervisors also provide guidance to employees in terms of their career or even personal challenges. Leadership: Administrative supervisors often lead teams of other supervisors, managers and other staff members. Administrative assistants should be able to correspond with their coworkers and managers frequently. The Supervisor provides direct supervision of staff in Medical-Surgical units, Emergency Department, Critical Care Unit, Obstetrics department, Extended Care Unit and Staffing Office. Need A Perfect Administrative Supervisor Resume? Listing for: Educational Testing Service. List any licenses or certifications required by the position: Administrative assistants are usually able to finish their work by a set deadline, but they need to be able to manage their time. High Paying Administrative Supervisor Jobs - $77K and Up, Entry Level Administrative Supervisor Jobs. Supervise, train, and assist in the professional development of social workers and case managers, including facilitation of Trauma Informed Practice trainings and Planning and Service meetings, Work in partnership with Residence Supervisor to provide leadership, management and team building for supervisees, psychologists, psychiatrists, students, nurse, secretary, and milieu staff, Direct case management and social work activities of supervisees to ensure timely permanency for all youth, Direct the clinical treatment of residents in cottages and community, both individual and group focused, including but not limited to, Sanctuary Psychoeducation groups, Preparing Youth for Adulthood workshops, and crisis intervention groups, Participate in the development and supervision of groups both on the campus and in the community for youth and parents, Participate in the approval process around work schedules, overtime, vacations and all other time off within the context of agency policy and procedures, Work in collaboration with all administrators, and across disciplines, towards the development and growth of program philosophy and practice, including specialized programs for specialized populations, Facilitate meetings within the program including team, family, case planning, SPR, and briefing meetings, Provide case coverage as needed coverage for other Administrative Supervisors during vacation/sick/etc, Classic and contemporary systems thinking in problem solving and decision making, Applicable systems and policies and procedures for the assigned area, Organization's human resources policies and procedures, Provide access, by phone, for weekend clinical consultation of supervised cases during weekend hours if needed, Participate in the intake process for the EC program including interviewing prospective residents, conducting intake meetings, Oversee the daily schedule of the MRC MD and Directors, Participate in and help coordinate USWA phone coverage model with Executive and Administrative Assistants in Princeton and Boston, Manage and increase the effectiveness and efficiency of Support Services (HR), through improvements coordination and communication between support and business functions, Supervises work performed by internal Facilities resources, outsourced contractors, vendors, and service providers. /FontWeight 400 /L 141762 Management. /Type /Font Here are organizational skills needed for administrative jobs: Accuracy. Youll also gain experience managing projects and leading teams. /E 9102 /F2 127 0 R Developed detailed, comprehensive procedures manual for each position under my supervision. /F3 131 0 R << Important decisions are made by supervisors. 0000001453 00000 n Some examples from administrative supervisor resumes include skills like "rn," "office procedures," "administrative personnel," and "hipaa," whereas a service supervisor might be skilled in "safety procedures," "front end," "service technicians," and "hvac. They make recommendations regarding all personnel decisions. View more details on administrative supervisor salaries across the United States. /Encoding /WinAnsiEncoding This means that the top-earning administrative supervisors make $43,000 more than the lowest-earning ones. There are a number of certifications available that could be valuable for a career as an administrative supervisor. Research special projects and events, eliminating obstacles and saving time through effective emergency resolution. The Administrative Supervisor is responsible for assigning job duties to individual staff members and prioritizing workload. /FirstChar 32 Furthermore, as an office supervisor, it is also their responsibility to implement the policies and guidelines of the company. Continue reading for the pros and cons of this career field. Detailed article on Administrative Aide job description. ** The Administrative Supervisor manages the administrative activities of an office through scheduling and coordinating projects and special assignments from upper management with subordinate staff. On average, the supervisors annual salary is $1,246 higher than what administrative supervisors make on average every year. 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